About Wissahickon Charter School

Wissahickon Charter School's first campus, Fernhill, opened in 2002 and serves 480 K-8 students from across Philadelphia. Our second K-8 campus, Awbury, opened in the fall of 2014. The mission of Wissahickon Charter School (WCS) is to provide a community of learning that stimulates and builds the child's intellectual, social, and character development. Wissahickon Charter Schools are planned around three essential elements: an environmental focus that allows students to experience the curriculum, recognition of service learning projects as key in students' success, and an emphasis on parents as partners in the learning experiences of their children.

Job Description

Wissahickon Charter School is looking for a Development Associate/Executive Assistant. The Development Associate/Executive Assistant will be responsible for handling a portfolio of Development functions (75% of the time) as well as high-level administrative and executive support tasks (25% of the time). The Executive Assistant reports to the CEO and also works very closely with the Director of Development (DoD). Like the CEO and DoD, this role works across both of our campuses, Awbury and Fernhill. The ideal candidate will be a strong writer, detail-oriented, and highly organized. This is an outstanding opportunity to support an organization focused on improving the academic and social outcomes of children from across the city of Philadelphia.

Duties and Responsibilities

  • Key Responsibilities
    • Research grant-making foundations and draft compelling grant proposals. Gather necessary information and data for grants from school personnel.
    • Manage the grant reporting process, including keeping track of multiple deadlines
    • Optimize the use of the Development database (Donor Perfect) by maintaining policies and protocols for data entry, running reports, and accurately maintaining records of donors, donations and prospective supporters
    • Process all donations and pledges, reconcile donations with the accounting team, and ensure that all donors are thanked in a timely manner
    • Prepares and delivers all development deposits to the bank.
    • Create and send Annual Fund appeals, holiday appeals, and other mass mailings
    • Support WCS’ annual Fundraising Event by creating and sending invitations and reminders, managing the guest list, and serving as the primary driver of the auction, including securing auction items, uploading auction items onto the event webpage, and creating auction displays and signage
    • Assists in onboarding new board members, maintains the shared board folder, and provides support to the board as needed
    • Prepare materials for and attend monthly board meetings which are held in the evening. Note-take and compile board meeting notes promptly.
    • Manage calendar and schedules for the CEO
    • Draft and revise documents, spreadsheets, letters, communications, and presentations related to development, board matters, and external partnerships for the CEO
    • Perform complex and confidential administrative functions for the CEO, including administering staff evaluations
    • Help maintain Wissahickon Charter School’s online and social media presence, including Wissahickon’s website, Facebook and Instagram accounts
    • Organize and ensure maintenance of files, as needed and required

Qualifications

  • Qualifications
    • Bachelor’s degree and at least 2 years of work experience required
    • Highly organized, with the ability to prioritize and manage competing tasks and demands
    • Excellent writing and design skills, and the ability to create compelling written and visual messages for grants and fundraising appeals
    • Experience using a fundraising database and an email blast system strongly preferred, experience with Donor Perfect and/or Constant Contact a plus
    • Skilled with technology, including Word, Excel, Google Drive, and online scheduling and survey tools.
    • Attention to detail in drafting and proofing materials, processing gifts, establishing priorities and meeting deadlines
    • Consistently exhibits poise, tact and diplomacy when handling high and low priority calls and inquiries from internal and external sources
    • Sound judgment and a high level of integrity to handle sensitive and confidential information
    • Strong interpersonal skills and the ability to communicate with individuals at all levels of the organization; including students, families, colleagues and members of the Board
    • Collaborative work style; including maturity, humility, and a sense of humor
    • Maintain a positive and respectful attitude
    • Open to a long-term commitment to the organization
    • Belief in Wissahickon Charter Schools’ mission and model

Job Type

Other

School Type

Public Charter

Subject

Other

Grade

Multiple-Grades-Elementary-School

Education Level

4- Year Degree

Term

2022-2023