About Independence Charter School - Center City (ICS- CC)

Independence Charter School (ICS) is a community-based K-8 public charter school of academic excellence, centrally located in Philadelphia and serving a diverse community of learners. ICS provides an intellectually-stimulating curriculum with a global focus designed to develop independent, thoughtful global citizens. We emphasize second language acquisition and integrate arts, ideas, and histories from around the world. Independence Charter School fosters equity and excellence in learning by embracing global citizenship, bilingual education, rigorous academics, and creative expression through the arts.

Job Description

The Family & Community Engagement Manager (FCEM) is responsible for the overall management of student enrollment and promoting and expanding families’ access to tools, information, and resources to support student achievement. The FCEM ensures Independence Charter School (ICS) meets all local, state, and federal student enrollment regulations. The FCEM maintains and manages student data and its reporting.  This position reports to the CEO and engages in frequent collaboration with the principal, special education coordinator and director of technology.

Duties and Responsibilities

Enrollment

  • Enter and maintain student data in student information system; prepare data for extraction and reporting/submission as required by the PA Department of Education, the School District of Philadelphia, etc.
  • Create new courses, enroll students and generate report cards. Update internally created object reports to reflect changing information (dates, names, etc.).
  • Manage enrollment process, including lottery, marketing of ICS to public, and application process.
  • Review application and enrollment paperwork and make necessary changes as suggested or required by federal, state, and local regulations.
  • Complete annual onboarding for all new and returning students/families including paperwork assistance, providing information about the school, and other family needs.
  • Collaborate with school nurse to ensure student files have up-to-date medical information

 

Outreach/Communications

  • Support staff, parents, and students with accessing and navigating student information system and grade portal.
  • Coordinate and lead completion of annual Parent, Student and Teacher surveys.
  • Plan and host open houses and welcome new families to ICS.
  • Organize quarterly parent and family engagement activities.
  • Maintain updated information on school website, including Google calendar.
  • Support school administration with family communications, news, and announcements.
  • Update and distribute Family Handbook annually.
  • Lead annual parent board representative election in partnership with CEO and Board.
  • Maintain volunteer files and provide a current cleared volunteer list for teachers.
  • Offer consultation and assistance to ICS-West with student information system (student data, state reporting, annual rollover, report cards) and lottery/enrollment process.
  • Identify resources and training opportunities that support the specific engagement needs of the school community.
  • Support with development and implementation of marketing and branding campaigns.
  • Support school leaders and identified leads to develop, implement, and sustain researched-based family and community engagement strategies at the school level.
  • Educate and train staff on research-based family engagement strategies.

 

Data & Reporting

  • Maintain accurate student records across multiple systems
  • Ensure compliance with privacy laws, Family Educational Rights and Privacy Act (FERPA)
  • Fulfill internal and external student records requests.
  • Conduct periodic compliance audits of student files.
  • Generate data reports from various student information systems as requested
  • Attend trainings as required by ICS, the School District of Philadelphia and the PA Department of Education.

 

**Perform additional duties as assigned**

 

Qualifications

  • Commitment to ICS mission and belief that all students can learn
  • Ability to relate to a diverse population of students and parents a must
  • Proficiency in computer skills including: student information systems, content management systems, email marketing tools, Google Suite, Microsoft Word and Excel, and ability to learn new programs/software quickly
  • Ability to analyze data and systems that can affect parents.
  • Interpersonal skills that emphasize team-building.
  • Ability to engage parent/community in school activities.
  • Ability to organize networks of support for programs or initiatives.
  • Proven experience organizing and prioritizing work
  • Ability to handle requests and inquiries and respond within a timely manner
  • High attention to detail
  • Highest ethical standards
  • Demonstrated professionalism and responsibility, and a strong work ethic
  • A positive, high-energy attitude, and a drive for personal excellence
  • Flexible attitude, ability to work with urgency
  • Strong problem solving and strategic thinking skills
  • Willingness and desire to participate in unexpected projects
  • Ability to work some evening and weekend hours

 

Education & Experience:

  • Bachelor’s Degree required
  • Minimum of 4 years in community engagement and/or public affairs, school administrative experience preferred
  • Experience building community partnerships
  • Experience developing high-level and parent friendly presentations
  • Experience working in a school a plus

 

Physical Requirements:

Ability to physically perform the duties and to work in the environmental conditions required such as:

  • Functioning in office space – reaching file cabinets, filing, faxing, scanning, coping, typing, mailing, making phone calls
  • Must be able to sit for up to two hours looking at a computer monitor, using a keyboard/mouse and typing
  • Must be able to lift up to 25lbs on a frequent basis

 

How to Apply:

 

Please submit a resume regarding your relevant qualifications and experience as well as cover letter to jobs@icscharter.com. Please indicate Family & Community Engagement Manager in the subject line.

Job Type

Other

School Type

Public Charter

Subject

Other

Grade

Other

Education Level

4- Year Degree

Term

2022-2023